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  • Provide general administrative and clerical support including mailing, scanning, faxing and copying duties in the organization.
  • Answer emails & calls inquiries from customers regarding the organization and its programs as per SOP and maintaining correspondence with potential participants.
  • Organize organization’s database, including data collection, data entry and data engagement i.e send out regular bulletin, newsletter or information sheets to database.
  • Assisting the program manager in the management and administration of recruitment and selection procedures.
  • Review program related applications and assessments for completeness. Obtain additional information if necessary
  • Organizing interviews and providing support to sending & hosting program selection panels.
  • Assisting program manager in completing and publishing program on GGI website and international marketplace platform site.
  • Coordinate, attend & assist events such as on arrival orientation, workshops and seminars, sharing sessions and other program related events.
  • Generate, maintain and update progress reports of the departments in GGI.
  • Schedule and coordinate meetings, appointments and travel arrangements.
  • Prepare meetings materials (presentation equipment, meeting stationaries, F&B).   Take notes minutes, and send them to the respective attendees.
  • Prepare office operational documents including but not limited to budget estimations, PR, PO, Invoices, petty cash
  • maintain office supplies & utilities.
  • Organizing, structuring, cleaning, then putting in place and maintaining a decent filing system on the common admin drives.

Work location: Jakarta


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  • Bachelor or associate degree required
  • 2+ years of hands on administrative support experience
  • proficiency in MS Word, MS Excel, MS Power point and MS Outlook a must
  • knowledge of operating standard office equipment
  • excellent communication skills – written and verbal
  • ability to prioritize projects and strong problem-solving skills
  • good research skills and attention to detail
  • Ability to juggle multiple projects with superb accuracy

This is an invitation for public

AFS volunteers and returnees are welcome to submit their application.


Submission is closed on March 30th, 2018.  So, hurry up!
Only shortlisted candidates will be contacted